Transactions
One flat list of transaction lines across every account for a date range, with the option to post a selection to a journal.
The Transactions screen is a single flat list of transaction lines across the whole business for a date range — not one account's ledger, and not a report. It is useful when you know roughly what you are looking for but not which account it landed in.
Navigate to: Finance → Transactions
The Date Range
A date filter sits above the list and decides everything below it. The list is always scoped to a range; change the range and the list reloads.
The Columns
| Column | What it shows |
|---|---|
| Transaction Date | The date the line is dated — the business date, not when it was saved |
| Type | The kind of document or entry behind the line |
| No | The document or journal number |
| Party | The customer or vendor, where the line has one |
| Subject/Memo | The description carried on the line |
| Account | The account the line posted to |
| Debit | The amount, when it is on the debit side |
| Credit | The amount, when it is on the credit side |
Search matches across the list, and the filter offers a facet for each column whose values repeat. Columns can be hidden, and the list exports to CSV or PDF as Transaction Date · Party · Document Type · Document Number · Account · Details · Debit · Credit.
Acting on a Selection
Tick one or more rows and two actions appear:
| Action | What it does |
|---|---|
| Post to journal | Opens the Transfer Transactions dialog — pick a destination account, give a note, and the selected lines are posted to it. This is the same reclassification mechanism the account ledger's Move to uses |
| Delete | Removes the selected transaction entries, after a confirmation naming how many |
Delete here removes transaction entries outright rather than reversing anything, and the confirmation is the only checkpoint. If your intent is to take a posted journal out of the books, reverse the journal instead — that keeps the audit trail. See Reversing a journal.
There is no New on this screen. Transactions are created by documents and journals; this list shows them and lets you move or remove a selection.
When to Use Something Else
| You want… | Go to |
|---|---|
| One account's history with a running balance | The account ledger — Finance → Chart of Accounts → the account |
| A reportable, period-scoped ledger with subtotals | Reporting → General Ledger |
| Only the bank movements of one account | Finance → Banking → the account → Details |
| To reclassify a whole account's lines | The account ledger's Move to, which keeps you in one account's context |
Related
- Account ledger — one account, with a running balance
- Transfer & split — the Move to mechanism in full
- Reversing a journal — the audit-safe way to remove a posting
- Reading a journal entry — opening the entry behind a line
- Chart of Accounts — where account ledgers are reached from