Reporting
Financial statements, sales, purchase, operations and people reports, custom reports, packs, exports and schedules.
Reporting is where Trabalance turns the documents you post and the journals they create into answers: what you earned, what you own and owe, what sold, what it cost, who you paid. It is a read-only module. Nothing you do in Reporting changes a balance — every number is computed by the server from the same ledger, documents and inventory engine the rest of the app uses, and the screen only displays what it is given.
Reporting opens from the Reporting entry in the sidebar (the /reporting route). It sits after People in the module order.
How Reporting Is Organised
| Surface | What it is | Where |
|---|---|---|
| Reporting hub | The landing page. Five live views (Sales, Financial, Purchases, Operations, People) made of already-rendered insight cards, governed by one period picker and compared against the prior period. | /reporting |
| Report catalog | Every report you are permitted to open, grouped into six categories, with search and suggestions. | /reporting?view=all |
| Report page | One report with its period, filters, grouping, measure, units, view, templates, export, email and schedule controls. | /reporting/<report path> |
| Custom reports | Your own saved reports: table reports (pick columns from a module) and composed reports (combine existing reports into a pack). | /reporting/custom/… |
| Daily packs | A locked end-of-day snapshot for one date and location: system figures plus the manager's own entries. | /reporting/packs |
| Group reporting | The Group Management Report and the consolidated trial balance across companies you hold a role in. Shown only when you belong to more than one business. | /reporting/group |
| Period close | The close workflow lives under Reporting too. It is documented in Finance. | /reporting/period-close |
Six Report Categories
The catalog holds 117 reports. Each category is gated on its own features or roles, so what you see is what you are allowed to read — a report you cannot open is never listed.
| Category | Reports | Gated on |
|---|---|---|
| Financial & General | 20 | Super Administrator or Administrator role, plus the Finance journals or chart-of-accounts feature |
| Sales | 34 | Any of: Invoices, Sales Receipts, Sales Orders, Payment receipts, Customers |
| Purchases | 24 | Any of: Bills, Expenses, Purchase Orders, Payment vouchers, Vendors |
| Operations | 27 | Any of: Products, Inventory, Production, Fixed assets, Projects |
| People | 11 | Any of: Personnel, Payroll, Requisitions |
| Administration | 1 | Super Administrator or Administrator role — independent of any module subscription |
The Staff role is self-service only. It has no Reporting entry in the sidebar, cannot open any report page, catalog, custom report, pack, schedule or export, and every report endpoint refuses it on the server. This is not configurable — a custom role built on the Staff authority is refused the same way. See Permissions.
Three Rules That Hold Everywhere
| Rule | What it means for you |
|---|---|
| Figures are computed on the server | Totals, subtotals, running balances, shares and comparisons arrive ready-made. The page formats them; it never adds them up. Two screens showing the same figure always agree because they read one source. |
| Centers are the first filter | Unless you are a Super Administrator or Administrator, every report is bound to the locations on your center allow-list. An empty allow-list means no data, never everything. |
| Drafts don't count | Reports read posted documents. A draft invoice or bill is invisible to every report until it is posted, and a voided document leaves the figures with its journal. |
Reporting Topics
Find a Report
Where you land, how the five live views work, and how to search 117 reports in the words you actually use.
Read a Report
One toolbar, ten controls — and a page for each: the period, the grouping, the filters, the saved view, the chart.
Financial Statements
Profit and Loss, Balance Sheet, Cash Flow, Changes in Equity, Trial Balance, comparisons, bridges, ratios, tax and bank summaries, working capital, and the General Ledger.
Module Reports
Sales, purchase, operations, people and administration reports — registers, performance, trends, concentration, margins, inventory, production, assets, projects, payroll and the audit trail.
Prove the Figures
Age what is owed, tie the subledger to the control account, download a workbook with a sheet per party or item, and consolidate a group.
Build Your Own
Table reports from a module's own columns, the grain rule that keeps their totals honest, composed reports, and the daily pack.
Get Reports Out
Download, email or WhatsApp a report, have it send itself on a rhythm, and manage every delivery the business has running.
Who Sees What
How a report is gated, how centers bound the data, and why the Staff role never reaches Reporting at all.