Finance

Transfer & Split Transactions

Every bank line correctly classified — the holding accounts always empty.

When a reconciliation period sends statement lines to Classification, money in lands in Uncategorized Income and money out in Uncategorized Expenses — two system accounts that act as a holding area. The goal is to clear both to zero by moving lines to the correct account, converting them into receipts or payments, or splitting a bundled line across several accounts. Empty holding accounts are the sign of a clean ledger.

Splitting one statement line across accounts, and moving selected ledger lines to another account through Transfer Transactions.

Use Cases

Scenario	What Is Happening	Correct Action
Categorise a deposit as income	A money-in line sits in Uncategorized Income with no document	Classification tab: set the income account and post — or select it in the ledger and Move to
Categorise a withdrawal as expense	A money-out line sits in Uncategorized Expenses	Classification tab: set the expense account and post — or Move to from the ledger
Customer payment in the bank feed	A deposit is a customer settling an invoice	Convert to receipts so the invoice is settled and Accounts Receivable is right
Vendor payment in the bank feed	A withdrawal pays a vendor's bill	Convert to payments so the bill is settled and Accounts Payable is right
Split a bundled payment	One withdrawal covers rent, broadband and cleaning	Split transaction — one balanced journal across three accounts
Fix a misposted line	A line was moved to the wrong account earlier	Open that account's ledger, select the line, Move to the right account

Moving Lines (from the Ledger)

Move to is available on every account ledger. It reclassifies the selected lines by posting a reclassification journal — the original line is preserved (visible with Show Hidden / Audit Trail) and the balance moves to the destination account.

Navigate to: Finance → Chart of Accounts → the source account → tick lines in the ledger.

Select the lines

Tick one or more rows. The action bar shows Move to — or Move All to after "Select all N in period".

Click Move to

The Transfer Transactions dialog opens: "Move N items to another account".

Fill the dialog

Field	Required?	Details
Destination Account	Yes	Searchable, grouped by center when centers are on. Placeholder "Find account".
Reference (optional)	No	A reference for the reclassification journal
Note	Yes	Why the lines are being moved — becomes the journal narration
Attachments	No	Supporting files

Transfer

The journal posts and the lines leave this ledger. Moving a whole period uses the same dialog and posts one bulk journal.

✅NOTE

Move to does not require a balanced selection — you can move a single debit or credit line. Only Hide requires the selected debits and credits to agree.

Categorising on the bank account's Classification tab uses this same mechanism, so a line moved there and a line moved from the ledger look identical in the audit trail.

Converting to a Receipt or Payment

When a holding line is really a customer receipt or a vendor payment, convert it rather than moving it: select the lines on the Classification tab, click Convert N to receipts (or payments), choose the one customer or vendor, and confirm. Each line becomes a numbered document posted in the background, and the party's open invoices or bills are settled by date.

🚨CRITICAL

Do not move a customer deposit straight to Accounts Receivable, or a vendor withdrawal straight to Accounts Payable. A bare ledger line on a control account has no invoice or bill behind it, so the party's statement never reconciles. Convert it into a receipt or payment so the document relationship exists.

Splitting a Line

Split transaction handles a bundled statement line — one bank line that covers several accounting categories.

Navigate to: Finance → Banking → the account → Classification → Split transaction

Select the transaction

Search this bank's uncategorised lines (the current side) by description or amount and pick one. Its amount becomes the total to allocate.

Watch the balance summary

Transaction Amount · Allocated · Remaining, with a progress bar. Remaining reads "Fully allocated - ready to submit" at zero, or names the over- or under-allocation.

Add the journal entries

At least two lines, each with a Description and a positive Amount. Add Entry adds a line; Auto-fill Remaining puts the unallocated balance on the last empty line. An optional Note describes the split.

Create Split

Enabled only when every line is complete and the total equals the transaction amount. One journal posts: a line reversing the original holding entry, plus one line per split.

Split Example

A 1,500.00 withdrawal was sent to Classification as one line in Uncategorized Expenses. It covers three office costs paid in one transfer.

Entry	Description	Amount
1	Monthly office rent — August	800.00
2	Office broadband — August	400.00
3	Weekly cleaning service — August	300.00
Total		1,500.00

The split journal credits Uncategorized Expenses 1,500.00 and debits the three expense lines. The original holding line is reversed, not voided — both stay in the audit trail.