Account Ledger
Complete transaction history for any account.
The account ledger is the complete transaction history for a single GL account — every debit, every credit, every source document, with a running balance computed by the backend. It is the single source of truth for what happened in any account and why.
Navigate to: Finance → Chart of Accounts → click any account row
Page Layout
Header shows the account name (large), a metadata bar with the account code, element and type, a System badge where it applies, and an edit link that opens the account modal.
Toggle controls:
| Toggle | Default State | Active State | What Changes |
|---|---|---|---|
| Show Hidden | Off | "Hidden Visible" | Reveals hidden lines and the transferred (moved) lines that are excluded from the default view |
| Audit Trail | Off | "Audit Trail On" | Shows the reversal pairs behind voids and moves, so both sides of every correction are visible |
Balance Summary Cards
Five summary cards span the top of the ledger. They recalculate whenever you change the period or the center filter.
| Card | What It Shows |
|---|---|
| Opening Balance | The account balance immediately before the start of the selected period |
| Total Debits | Sum of all debit entries within the selected period |
| Total Credits | Sum of all credit entries within the selected period |
| Net Movement | The change in the period in the account's normal direction — "Net debit (increase)" for asset and expense accounts, "Net credit (increase)" for the rest; a decrease is shown in the other tone |
| Closing Balance | Balance at the end of the selected period |
Filters
The Filter control opens one sheet with a control per filterable column:
| Filter | Default | Options |
|---|---|---|
| Period | This year (the current calendar year) | The house presets or a custom From / To. Drives all five balance cards. |
| Center | All Centers | An individual center, or "No Center" — shown when center filtering is on |
| Type · Party · Posted By · Contra | None | Multiselect facets whose options are the distinct values in this account for the period |
A search box above the table matches the transaction text.
Ledger Table Columns
| Column | What It Shows |
|---|---|
| Post Date | When the line was saved. Hidden by default — enable it from Columns |
| Transaction Date | The accounting date — when the transaction is recognised for reporting |
| Party | Customer or vendor associated with the source document |
| Posted By | The user who posted the transaction |
| Document Type | Invoice, Bill, Receipt, Payment, Journal, etc. |
| Document Number | Reference number of the source document |
| Contra | The offsetting account — the other side of the double-entry |
| Details | Description or note from the source document or journal line |
| Debit | Debit amount for this line |
| Credit | Credit amount for this line |
| Balance | Running balance after this entry, exactly as the backend computed it |
Pagination: 50 lines per page, with the pager at the top of the table reading "1–50 of N".
Export: the Export dialog produces PDF, CSV or Excel for the period you choose; Print prints the current page with the four balance cards. Both respect the center filter.
Selection Actions
Tick one or more rows and an action bar appears above the table. A Select all N in period link extends the selection to every line in the current period.
| Action | Button Label | What It Does |
|---|---|---|
| Hide | "Hide" or "Hide All" | Hides the selected lines from the default view. The selection must be balanced (debits = credits); the confirmation shows Total Debit, Total Credit and Difference and stays disabled until they agree. |
| Unhide | "Unhide" or "Unhide All" | Restores hidden lines. Shown when Show Hidden or Audit Trail is on. |
| Move | "Move to" or "Move All to" | Reclassifies the selected lines to another account through the Transfer Transactions dialog: Destination Account, Note (required), Reference and attachments (optional). See Transfer & Split. |
Hide requires a balanced selection — the debits of the selected rows must equal their credits. This prevents the ledger from showing a misleading balance after lines are hidden. Hidden lines stay in the audit trail.
Navigating from the Ledger
- Click any row to open its source document — the invoice, bill, receipt or payment that created the line — or the journal entry when there is no document.
- The edit link in the page header opens the account edit modal without leaving the ledger.
The running Balance column and every figure on the balance cards are computed by the backend in its own ordering. The page renders them as returned; it never re-adds a column, so the ledger, the Trial Balance and the reports always agree.
Related
- Chart of Accounts — the classification system every report draws from
- Transfer & split — moving lines and splitting one across accounts
- Transactions — every transaction line for a date range
- Reading a journal entry — every part of a journal’s page
- Reversing a journal — taking a posted journal out of the books