General Ledger & Journals
The General Ledger and Journal Entries reports, and how to drill from an account line to its detail.
Two reports in the Financial & General category read the ledger line by line rather than as a statement. Both require the Journals feature and the Administrator or Super Administrator role, and both accept a Center filter.
General Ledger
Navigate to: Reporting → All reports → General Ledger (/reporting/finance/gl)
The General Ledger lists every account with what moved through it in the period. In its summary form each account carries an Opening Balance line, the period movement and a Closing Balance subtotal, grouped by account type. The report's own totals block gives the number of accounts touched and the total debits and credits for the period, which is what the hub card shows.
| Control | What it does |
|---|---|
| Period picker | The period whose movement is shown. Opening balances are the position at the day before the period starts. |
| Center | Restricts the ledger to journal lines stamped with that location. |
| Hide disabled accounts | A switch below the toolbar. Hides disabled accounts with a nil balance. Accounts still carrying a balance always appear. Off by default. |
| Export | PDF, Excel, CSV, Print and Email as on every report page. |
The ledger offers no grouping, measure or period-breakdown controls: its shape is fixed by the chart of accounts.
Drilling into an account
Clicking an account name opens the Account detail page at /accounts/<id>, carrying the report's from and to dates in the URL so the ledger you land on covers the same window. That page is the account-level running ledger documented under Finance → Account ledger. A row that names a journal links to that journal.
The General Ledger and the Account detail page read the same posted journal lines with the same rules, so an account's closing balance on the ledger report and on its detail page is always the same number for the same period and scope.
Journal Entries
Navigate to: Reporting → All reports → Journal Entries (/reporting/finance/journal)
A register of every posted journal line in the period, whatever created it — a document posting, a bank classification, a manual journal or a period-close note. The totals block carries the number of documents posted, the number of lines, total debits, total credits and a balanced flag; the hub card shows the document count with the line count, debits and credits.
Rows link through to the journal they belong to. The report accepts a Center filter and offers no grouping.
What the Ledger Reports Include
| Included | Not included |
|---|---|
| Journal lines with status posted whose source document is itself posted | Lines belonging to a draft, voided or retired document |
| Manual journals, bank-classified receipts and payments, document postings, payroll finalisation journals, period-close notes | Nothing is excluded by type — every posted line appears once |
| Lines dated by the journal line date, falling back to the journal date | Nothing is ordered by the moment a row was saved |
Related
- The statements the ledger rolls up into: Financial statements.
- Every transaction behind one party or item: Ledger workbooks.
- When the receivables or payables line does not agree: AR / AP reconciliation.
- The Hide disabled accounts switch and other report-level controls: Filtering a report.