Activity Logs
The activity log records what every user did in your business — creating, updating, approving, logging in. Use it for audits, investigations, and compliance.
Navigate to: Settings → Security & controls → Logs
Actions performed in Trabalance are recorded in the activity log. The log is append-only — entries cannot be edited or deleted from the app. It is the audit trail for who did what, when, and from where.
Searching and Filtering
| Control | What It Matches |
|---|---|
| Search | The user's name or email, the action, the description, or the resource name (for example an invoice number). |
| User | One user. The list contains only users who appear in this business's log. |
| Action | One action type. The list contains only the actions present in the log. |
| Module | One module — sales, purchase, finance, people, operation, settings, auth, business… as recorded. |
| From Date / To Date | A date range; the To date is inclusive. |
Filters sit behind the Filters button; a counter shows how many are active, and Clear all filters resets them. Refresh re-queries the log.
Action Types
The Action filter offers whatever the log contains. Actions are written from a fixed vocabulary:
| Action | What It Means |
|---|---|
| Create | A new record was created — an invoice, customer, employee, journal entry, etc. |
| Update | An existing record was modified. |
| Delete | A record was deleted or archived. |
| View | A record was opened. |
| Approve / Reject | A document in an approval workflow was approved or rejected. |
| Void / Restore | A document was voided, or a deleted record restored. |
| Export / Print / Share / Email | A document or report left the system. |
| Login / Logout | A user signed in or explicitly signed out. Sessions that expire without logout do not generate a Logout event. |
| Other | Administrative events — finalize, reverse, role assigned, settings change, user activated or deactivated. The specific event is shown in the entry's Additional Details. |
What Each Log Entry Contains
The table shows Timestamp, User (name and email), Action, Module, Description with the resource underneath (type and name or ID), and IP Address. Click a row to open Activity Details:
- Timestamp — the moment the action occurred
- User — name, email and role
- Module and resource type, resource ID, resource name
- Description — a human-readable summary of what changed
- IP address and user agent — where the request came from
- Changes — for updates, each changed field with its old and new value
- Additional Details — any extra metadata recorded with the event
Summary Cards
Above the table: Total Logs (for the current filter), and counts of creates, updates and distinct users on the page you are viewing.
Export CSV downloads the currently filtered log with the columns Timestamp, User, Email, Action, Module, Resource Type, Resource Name, Description and IP Address. Use it for external audit submissions, internal compliance reviews, and insurance or regulatory requests.